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How to Win a Superbowl 

We just wrapped up one of my favorite national holidays.  

Paul Gorman, ImageSoft

Superbowl, where we gather to watch the culmination of a season of football and playoff games, leaves two teams to determine who is going to be the nation’s football champion. Andy Reid, coach of the Kansas City Chiefs, stated that the entire organization, past and present, is responsible for developing a high-performing team. 

This got me thinking about how organizations, too, develop high-performing teams. No team can be high performing without great communication, and great communication requires that team members work off the same information. One of the best benefits organizations derive from paperless technologies is that everyone shares the same repository of content – paper, and even electronic, document silos seriously hamper communication and tend to halt entire organizational processes. Breaking down those silos and guaranteeing that everyone is using the same content solves for disparate communication, bottlenecks and a plethora of other organizational issues.   

So what is awarded for being a titleholder in the organizational Superbowl? Off the bat, here are the top ten organizational “wins” when data silos are tackled: 

10. Security: Preventing unauthorized access to content 

9. Disaster Recovery: restoring data is a cleaner, more easily implemented and managed process 

8. Version Control: Single version of documents 

7. Document Retention: Control of document lifecycle easier 

6. Records Management: Declaring and managing business records much easier 

5. Text Searching: Advanced full-text searching can quickly find related documents 

4. Integration: Document repository can be easily integrated to line-of-business applications 

3. Metadata Searching: Finding documents using metadata  

2. Audit Logs: Maintaining an official record with the audit log 

1. Interoperability: best-in-class tools seamlessly communicating for fluid, integrated processes from start to finish.  


Worth a Look

Georgia’s Department of Transformation (GDOT) is “paving” the way for driverless cars – literally! Equipped with “The Ray,” GDOT is road mapping a safer future for both autonomous vehicles and human drivers alike. =


So Long to Silos “DOT-ing” the Landscape

The primary function of a silo is to provide protection from the elements to increase the storage life of the grains. Silos are also a crucial element in the overall operation for the entire system of grain storage. They are an incredibly important and useful invention. In contrast, silos in a business are incredibly destructive and cost organizations time and money.  These silos are often called data, or information, silos.

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Six Stages of Going Paperless

The path to paperless isn’t always easy – which is why a step-by-step plan is crucial to your organization, or you may end up with outdated and siloed legacy systems unable to meet both internal and external demands. ImageSoft’s Paul Gorman is taking us through the six main stages that most organizations experience when going paperless – do any of these sound familiar to you too?

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Saying “Hello” to Your State DTO

DTO. 

In our text-abbreviated world, acronyms stand for all sorts of things. Maybe “Dinner tonight outside?” Or, better yet, “Domino’s Take-Out?”  

But in the government sphere, it’s a revolutionary role that’s transforming the state’s communication with one another and its citizens to be as efficient and seamless as, well, ordering take-out. Digital Transformation Officers (DTOs) are becoming more and more popular as states try to “bridge the gap between being digital and being digitally mature,” as illustrated by Colorado’s first DTO Brandon Williams. Digital maturity is an encouraging indicator that more and more government entities are leveraging the process efficiency tools designed for them and, now, the logical next step is to bring it all together. Integrating all these siloed, electronic data storage units with other government agencies and affiliated partners means data flows in one seamless, secure stream with the mere click of a button.  

Behind the scenes, public service personnel have two reasons to cheer: (1) their day-to-day tasks are out the door faster with information also being better protected; and (2) customer service is, for the first time, going beyond five stars.

Not a vacuum-sealed concept, digitally transforming governments means constituents are served sooner and in a way that’s convenient for them. Oklahoma’s Secretary of Digital Transformation and Administration said it best: “As we look at anything where the government touches the citizens — how do we modernize that, how do we reduce any type of duplication that’s required, to provide the information anybody needs from paying taxes to getting services, all in [a] one-stop shop?” 

So the next time you hear the acronym “DTO” buzzing throughout your agency, just know what’s coming is just as exciting as take-out, only better.  


What Can We Do For You?

ImageSoft has been bringing affordable, adaptable enterprise content management systems to state and local governments for quite some time. Our industry-leading solutions for government offer automated workflows, improved speed and efficiency, reduced costs and proper compliance. ImageSoft is ready to help your organization reap the benefits from integrated enterprise content management.